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 GOVERNMENT OF KARNATAKA

              (Department of Agriculture)

 

No. MNR//STN/ 2009-10

Commissionerate of Agriculture,
Sheshadri Road, Bangalore - 560 001.
Dated : 20/6/2009.

 

SHORT TERM   TENDER NOTIFICATION

 

Sub:

 Short term tender for Supply of  Gypsum   -reg.

*******

 

Sealed tenders with separate technical and commercial bids are invited for   from the manufacturers/producers  for   Gypsum which are required for Departmental programmes as mentioned in the Annexure III of the tender document for the year 2009-10. These items are required for supply under different schemes of the Department. An amount of approximately Rs.610.00 lakhs is earmarked for the year 2009-10 under various schemes.

 

          The blank set of tender documents may be obtained by the interested manufacturers only  from the office of the Deputy Director of Agriculture (Fertilizers & Manures), Seshadri Road, Bangalore-560 001 by paying a sum of Rs. 200/- in the form of cash/DD drawn in favour of  Director of Agriculture, Bangalore-560 001. If the blank set of tender document is to be sent by RPAD, an additional postal charge of Rs. 35/- along with tender form fee of Rs.200/- to be sent in the form of DD only drawn in favour of Director of Agriculture, Bangalore.

 

Earnest Money Deposit (EMD):

Earnest money deposit amount is Rs.50,000/-.  This EMD form should be enclosed in the form of      Bank Guarantee with validity for 20 months from Scheduled Nationalsed Banks only in favour of Director of Agriculture  and it should be enclosed to the Technical bid of the  tender document.

 

            The tender documents will be issued on all working days from 10.00 A.M. to 5.00 P.M. between 22-06-2009 and 27-06-2009. The last date for submission of duly filled sealed tender bids at the office of the Director of Agriculture, Seshadri Road, Bangalore-560 001 is

27-06-2009 upto 5.30 P.M.

           

The Tender  Scrutinizing Committee will open the Technical bid / Commercial  bid on 29-06-2009 at 11.00 A.M.  in the Conference Hall of the Commissionerate of Agriculture, Seshadri Road, Bangalore – 560 001.

 

 

                                                                                            Director of Agriculture


 

GOVERNMENT OF KARNATAKA

Department of Agriculture

 

No: MNR/STN/2009-10

Commissionerate of Agriculture,
Sheshadri Road, Bangalore - 560 001.
Dated : 20/6/2009.

 

SHORT TERM TENDER DOCUMENT

 

Sub:

 Short term tender for Supply of Gypsum-reg.

Ref:

Tender Notification of even No. Dated:

 

PREAMBLE:

The Karnataka State Department of Agriculture has invited tenders vide reference cited above, to source   Gypsum.      

The Tender under reference is governed by the following approved Terms and Conditions set out under different heads as under::

 

I. PROCEDURE FOR SUBMISSION OF TENDER:

1. The tender shall be submitted in two parts namely:

a.Technical bid: The Technical bid shall be submitted for each product separately as per Annexure-I. This contains details of organisation, production/product profile etc.

b.Commercial Bid:     The commercial bid contains the details as indicated in  Annexure- II.  The tenderer shall quote the product-wise supply   rate against specifications in Rupees.Commercial bid shall be submitted for each product separately.

2. The Tenderer shall submit Technical bid and Commercial bid separately duly super scribing on the envelope name and address of the tenderer. The envelope should be sealed and addressed to the "Director of Agriculture" and the sealed and completed tenders shall be dropped separately in the tender boxes kept at the office of the Deputy Director of Agriculture (Fertilizers & Manures), Seshadri Road, Bangalore-560 001 specifically for this purpose.

 

3. The last date for submission of sealed tenders is 27-06-2009up to 5.30 P.M.  The opening  of  Technical bid  and  Commercial  bid will  be  done  at  11.00 A.M on 29-06-2009 in the Conference Hall of the Commissionerate of Agriculture, Seshadri Road, Bangalore-560 001.

 

4. a) The tenders shall be signed only by Proprietor if it is a Proprietary concerned in

  support of which affidavit of ownership, a copy of the certificate of Registration has

  to be submitted to know the person authorized to sign the document.

b) If it is a Partnership, one of the Partners or a person authorised by the partners

   shall sign the tender.  Copy of the Partnership Deed shall be submitted to know

   the person authorized to sign the document.

c) If it is Public or Private limited company, the Chief Executive of the company or a

    person authorized in support of which necessary authorization letter with seal and

   signature shall be submitted

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5. Earnest Money Deposit (EMD):

 

               Earnest money deposit is Rs.50,000/-.  This EMD should be submitted in the form of Bank Guarantee with validity period for 20 months from scheduled nationalized Banks only in favour of Director of Agriculture, Bangalore and it should be enclosed to the Technical bid of the tender document. 

6. In respect of successful tenderer whose supplies are as per the accepted conditions, the Bank Guarantee will be refunded after the validity period of the tender. The Bank Guarantee is refundable in respect of unsuccessful tenderer immediately. 

7.      Validity of Tender: The rates quoted or tendered would be valid up to 30th September 2010  or for extended period as sought by the Department. 

8. The Department will not entertain any price revision during the validity period of tender or extended period thereof.  

9.   If any information provided by the tenderer in both Technical and Commercial bids are found to be factually false or misleading, such tenders will be summarily rejected at any time during the validity of the tender and liable for penalties as applicable.

 

10. If any companies are  black listed by any State Government or agency, such tenderers are liable for rejection at any time during the validity of the tender and supplies terminated.

 

11.  The tenders are liable for rejection due to the following reasons

              i.        Incomplete/non-submission of any of the documents sought for

            ii.         For any disqualification made by the Department.

            iii.         Default in the previous transaction.

            iv.         Incomplete technical and commercial bid documents.

 

12.      No document will be accepted after opening of the tender.

 

II. OPENING OF TENDERS & TENDERS SCRUTINY:

13.  The opening of Technical bids will be done in the presence of the tenderers or their

authorized representatives and the Tender Scrutinising Committee will conduct

preliminary scrutiny.

 

14. The Commercial Bids in respect of those tenderers   whose technical bids are qualified will be opened in the presence of the tenderers by the Tender Scrutinising Committee appointed by the Tender Accepting Authority.

 

 III. PRODUCTS SPECIFICATIONS:

15.  Gypsum    supplied shall be in conformity with the standards / specification indicated in Annexure-III of the tender document. 


 

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16.The suppliers shall print / affix a permanent sticker on the container stating that "ONLY FOR DEPARTMENT PROGRAMME, NOT FOR RE-SALE" in bold letters. 

IV. TENDERED RATES & QUOTED QUANTITY:

17. The rates quoted  by the tenderer shall be most competitive since it involves sizeable quantity.  The rates  quoted  should be  inclusive of all taxes, duties, cess, insurance, freight including loading and unloading etc., for supply. The rate quoted should be for the packing sizes prescribed at annexure –II.  

18.  The successful tenderers whose tenders are accepted shall not sell the quoted products to the farmers in Karnataka through any agency at the rates lesser than those quoted to the Department under this tender.  

19. The  tender accepting authority shall have the right to vary the quantity finally ordered to the extent of 25% either way of requirement indicated in the tender document.  

20. Costing worksheet indicating cost of raw materials including production, transportation cost etc. shall be submitted along with the commercial bid of the tender document.  

21.  After the approval from the competent authority, the finalised list of rate offered will be intimated to the District Joint Directors of Agriculture/Assistant Director of Agriculture who in turn place the supply orders.

 

V. ELIGIBILITY CRITERIA FOR THE TENDERERS:

22. Registration certificate/ manufacturing license are compulsory   and attested copies should be enclosed  

23. Quality test reports obtained only from notified laboratories / Govt. institutions should be enclosed to the technical bid.  

VI. ISSUE OF SUPPLY ORDERS & EXECUTION OF SUPPLIES & PAYMENTS:

24.  The Commissioner for Agriculture  may accept more than one offer at L1 rate or  otherwise wherever the participation is more than one tenderer in order to ensure multiple supply sources. 

25.   Agricultural activities are season bound and required  inputs should be  supplied during the peak  requirement months.   If  accepted  tenderer/s do  not supply the required quantity during  the peak period of requirement, then succeeding tenderer/s will be considered for supply at  mutually agreed rate.  

26. The required     Gypsum  shall be supplied on consignment basis  and on a firm indent  placed by the  Taluk  Assistant Director of Agriculture / District Joint Director of Agriculture  to the designated Raitha Samparka Kendras or office of the Assistant Director of Agriculture or any other sale point identified by the department.


 

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27. The successful tenderer/s should not indulge in sub contracting the supply order. 

28. The supplies should be made within the time limit specified by the indenting authority. 

29. The successful tenderer should supply the required quantities for Kharif season (in the month of May, June, July), Rabi season (August, September and October) and Summer season (December, January) as specified product wise  in Annexure-II. 

30. The supply bill / invoice should be in the name of tenderer only  

31. The supplier shall compulsorily mention the respective batch / lot number in the bill submitted along with quality analysis report of the same.  

 32. The supplier receiving the D.D. towards the farmer’s share shall bear the D.D. Commission charges. 

33.The Department  will not have any liability for any damages to the products at any time during the currency of the tender programme.

 

VII. QUALITY RESPONSIBILITIES:

34. The supplier shall have the sole responsibility of ensuring quality of     Gypsum  as per  Annexure-III. 

35. The production unit of the manufacturing company shall be inspected by the technical committee constituted by the department for evaluating infrastructure, quality, man power and production capacity to asses the ability of the company to supply the quoted quantity before announcing the rate or before accepting the tender.

 

VIII. PENALTIES FOR NON-COMPLIANCES, VIOLATIONS & NON-PERFORMANCE

36. On placement of the supply order, if the supplier does not perform his obligations as per the order, such supplier will be blacklisted and department shall reserve all rights to make    alternative arrangements to procure the products and the difference of higher cost and other related expenses paid if any will be recovered from the defaulting supplier through appropriate action in addition to forfeiting of EMD.  

37. Any delay in relation to delivery schedule; the Department shall have the right to reject the late supplies. 

38. Violation of any of the terms and conditions of the Tender by the supplier is liable for stringent actions like for feiting of EMD amount, subsidy claims and disqualification for departmental supplies for a period of three years or any other punishment as deemed fit in the opinion and judgement of the tender accepting authority depending on the nature of violation.

 


 

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IX. LEGAL TERMS & COMPLIANCES: 

39. The successful tenderer shall execute an agreement covering the terms and conditions of supply order on Rs.200/- Non-Judicial stamp paper or as per the existing procedure at his cost at the time of acceptance of tender.   

40. In respect of any dispute arising out of implementation of this tender the decision of the Commissioner for Agriculture shall be final. 

41. For any legal remedies the courts at Bangalore city shall only have the jurisdiction.

 

X. RIGHTS RESERVED: 

42. The Tender Accepting Authority reserves the right to reject the tender even after opening of Technical bid or commercial bid.

                                                                                     

 

Director of Agriculture

 

 

 


 

              

                                 ANNEXURE-1

                                          TECHNICAL BID

 

1.TENDERERS PROFILE:

1

Name of the product for which technical    bid submitted

 

 

 

 

2

Tender reference

No: MNR/STN/2009-10 dated: 

 

3

Name & address of the tenderer

 

 

 

 

4

Tender document purchase details

1. G.R.No./D.D.No.

2. Date:

5

 Details of EMD paid

  Bank Guarantee Details.........

Date: ............

Bank:..........

Amount..........

6

Status of the firm

 

 

 

i) Registered firm

ii) Sole proprietorship firm

 

iii) Partnership firm

 

 

 

iv) Private limited company / Public limited company

 

 

Please tick the appropriate and furnish documentary proof as shown against each

 

        (Registration certificate)

....... (Name & address of the            proprietor- Address proof copy)

....... (partnership agreement letter and authorization from other partner to bid for this  tender)

 

........  (Certificate of incorporation  as per Co-operative Act & authorization from CEO, if not represented by CEO)

 

7

Name, designation, telephone No., Mobile, Fax No. E-mail etc., of the authorised contact person who deal with this tender matters

 

8

Sales Tax registration numbers

State Sales Tax No. / VAT Certificate

Central Sales Tax No.

(Please enclose photo copies of Registration certificate or latest renewal certificate)

 

 

II. PRODUCTION PROFILE:

 

1. Furnish the following details:

i) Name & address of the firm

ii) Name of the product manufactured/produced:

iii) Production details:       Gypsum  

a)

Address of the unit

Name of the Product

Production Capacity(MT )

 

 

 

 

 

 

 

 

 

 

 

 

 

b)  Gypsum registered under SSI

 

Sl. No.

Name of the product

  Registration No. & Validity of registration

Production capacity

1

 

 

 

2

 

 

 

3

 

 

 

4

 

 

 

 

c) Total quantity of the         Gypsum        manufactured or produced / marketed including  general sales.

Sl. No.

Name of the product

Quantity manufactured/marketed during  2008-09

Quantity supplied to Departmental programmes

Manufactured

Marketed

 

 

 

 

 

 

 

 

 

 

 

 

III. CLEARANCES/ CERTIFICATES:

 

1. Copy of the sales tax returns filed/

     Certificate for last year                               :   Enclosed/ Not Enclosed.

 

 

 

 


 

DECLARATION BY THE TENDERER

 

1.         I have read and understood the tender terms and conditions relevant to Tender  Notification No:  …………………………………date: ………………as contained in tender ref. No. ………… dated ………… and I have submitted the technical bid in accordance with the Terms and Conditions of the above notification and tender document.

 

2. The information furnished in the Technical bid are true and factual and I clearly understand that our tenders are liable for rejection , if any information furnished is found to be not true, and not factual at any point of time.

3. I would abide by the terms and conditions governing this tender. In case if I fail to supply as per the departmental requirement , I would be fully responsible for all the consequences that may arise and department can exercise  appropriate action like black listing  in addition to forfeiting of EMD.   

 

 

 

Place:                                                                                      Seal & Signature

Date:                                                                                         of the tenderer


 

 

 

CHECKLIST OF ENCLOSURES TO THE TECHNICAL BID:

 

Sl. No

Particular

Yes / No

1.

Copy of the certificate of Registration of the firm

 

2.

Partnership agreement/ copy of the Certificate of incorporation as per Co-operative Act.

 

3.

Sales Tax Registration Certificate(valid)

 

4.

Sales Tax Return filed during last year

 

5.

Copy of quality test report   from   Notified laboratories/ Govt. Institutions.

 

6.

If representative is participating, letter of authorisation to participate in the tender opening & participation for  negotiation of rates for items tendered, from the person who has signed the Technical and Commercial Bids

 

7.

Costing work sheet of each product quoted in the tender

 

8.

General sales and Govt. sales of quoted product during previous year

 

9.

Other state manufacturers should submit latest performance certificate obtained from the respective State Dept. of Agriculture/ competent authority

 

 

10.

Declaration regarding source of supply  gypsum with their capacity

 

 

  ANNEXURE-II

COMMERCIAL BID

 

1.  Submitted to                            : Director of Agriculture,

                                                        Sheshadri Road, Bangalore-1

 

2.  Submitted by                           :

 

3.  References                              :

     i) tender notification               :

 

4.  Commercial bid submitted  for:     Gypsum    : 

 

5.   Rates quoted/ tendered as per terms & conditions governing.  :

Sl. No

Name of  product

Qty offered for tender

Supply Rate(Rs.) for 2009-10

 

 

 

 

 

Sl. No

Name of  product

Packing size

Qty offered for Tender in (Tons)

I

Gypsum

50kg

 

NOTE: 1.The rate quoted should be for the Packing size   prescribed in annexure –II   

 

6)Quantity to be quoted :

 

Sl No

Name of the product

Quantity tendered

Critical    months of requirement

I

Gypsum

1,60,000tons

Kharif season- May,June,

Rabi  Season- September, October

Summer season- December, January

 

Declaration by the tenderer

 

1.         I have submitted this commercial bid against notification No. ……… dated ……. and tender terms and conditions …………..dated ………….

2. The information furnished in the Technical bid and Commercial bid are true and factual and I clearly understand that our tenders are liable for rejection, if any information furnished is found to be not true and not factual at any point of time.

3. I would abide by the terms and conditions governing this tender .In case if I fail to supply as per the departmental requirement, I would be fully responsible for all the consequences that may arise and department can exercise appropriate action in addition to forfeiting of EMD.    I shall pay the difference of higher cost involved and other related expenses paid if any for supply of the product.

4. The commercial bid is separately submitted against this tender

 

Place:                                                                                                  Seal & Signature

Date:                                                                                                   of the tenderer


 

 ANNEXURE-III

 

 Minimum ISI standards for Gypsum :

 

i

CaSO4    2H2O)

80%

ii

Na2O (percent ,minimum)

1%

iii

Fineness :

a)Should pass through 100 mesh sieve

 

50%

 

b) Should pass through 200 mesh sieve(for dusting purpose)

50%